Privacy Policy 

Effective Date: August 17, 2026 

Thank you for visiting the AAF Dallas website (“Site”), operated by the Dallas chapter of the American Advertising Federation (“AAF Dallas,” “we,” “our,” or “us”). We respect your privacy and are committed to protecting your personal information. 

This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit or interact with our Site, register for events, participate in programs, submit forms, subscribe to communications, or otherwise engage with AAF Dallas online. 

By accessing or using the Site, you acknowledge the practices described in this Privacy Policy. 

This Privacy Policy applies to information collected through the AAF Dallas Site. It does not necessarily apply to information collected through third-party websites, applications, platforms, or services that may be linked to or accessible through our Site. AAF Dallas is not responsible for the privacy practices of websites or services that we do not operate. 

INFORMATION COLLECTION AND USE 

  1. Information We Collect

We may collect information from you in several ways when you interact with AAF Dallas, including when you: 

  • Register for an event or program 
  • Become or inquire about becoming a member 
  • Submit a contact or information request 
  • Subscribe to email communications 
  • Participate in surveys or other activities 
  • Submit an award entry or other program materials 
  • Make a payment or purchase through the Site 
  • Interact with our Site or social media channels 

Depending on how you interact with us, information we collect may include: 

  • Your name 
  • Email address 
  • Mailing address 
  • Phone number 
  • Company or organization 
  • Job title or professional information 
  • Membership information 
  • Event registration information 
  • Payment or transaction information 
  • Information you voluntarily provide through forms, surveys, applications, or other submissions 

We collect this information to provide services and programs, communicate with you, administer events and memberships, process transactions, improve our Site and programs, and provide information that may be relevant to you. 

  1. How We Use Information

AAF Dallas may use personal information to: 

  • Process event registrations, memberships, payments, and other transactions 
  • Communicate with you regarding events, programs, memberships, and other AAF Dallas activities 
  • Respond to questions, requests, or inquiries 
  • Send newsletters and other communications you have requested 
  • Provide information about upcoming events, programs, opportunities, and initiatives 
  • Improve the content, functionality, and user experience of our Site 
  • Understand how visitors use our Site 
  • Support our administrative, operational, and organizational activities 
  • Protect the security and integrity of our Site and services 
  • Comply with applicable legal and regulatory requirements 

COOKIES AND OTHER TECHNOLOGIES 

AAF Dallas may use cookies, analytics tools, tracking technologies, and similar technologies to improve the Site and understand how visitors use it. 

Cookies are small text files stored by your web browser on your device. Depending on how the Site is configured, cookies may be used to: 

  • Remember preferences or information you have provided 
  • Improve website functionality 
  • Understand Site traffic and usage 
  • Measure the effectiveness of communications or campaigns 
  • Help us improve the Site and its content 

We may also use analytics or similar technologies to collect information about how visitors interact with the Site. 

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of portions of the Site. 

Third-party services used on the Site may also place cookies or use similar technologies in accordance with their own privacy policies. 

INFORMATION COLLECTED AUTOMATICALLY 

Like most websites, the Site may automatically collect certain technical information when you visit, including your IP address, browser type, device type, operating system, referring website, pages visited, and date and time of access. 

This information may be used for website administration, security, troubleshooting, analytics, and understanding general Site usage. 

An IP address may provide general information about the location from which a visitor accesses the internet, but AAF Dallas does not use this information by itself to identify a specific individual. 

EMAIL COMMUNICATIONS 

You may voluntarily provide your email address when registering for an event, subscribing to AAF Dallas communications, submitting a form, or otherwise interacting with us. 

If you provide your email address, we may use it to: 

  • Confirm event registrations or other transactions 
  • Respond to inquiries 
  • Provide service-related communications 
  • Send newsletters and updates 
  • Share information about AAF Dallas events, programs, membership opportunities, and initiatives 

Marketing communications will include an opportunity to unsubscribe or opt out of future communications. 

Please note that you may continue to receive transactional or service-related communications when necessary to administer a registration, membership, transaction, or other interaction with AAF Dallas. 

SOCIAL MEDIA 

AAF Dallas maintains a presence on social media platforms and may include links, feeds, buttons, or other integrations with third-party social media services on the Site. 

If you interact with these services, the applicable social media company may collect information about your interaction in accordance with its own privacy policy and terms of service. 

AAF Dallas does not control the privacy practices of third-party social media platforms. 

INFORMATION SHARING AND DISCLOSURE 

AAF Dallas does not sell or rent your personal information as part of its regular operations. 

We may share personal information with trusted third-party service providers when necessary to operate our Site, administer programs and events, process transactions, communicate with you, or provide services on our behalf. 

For example, third-party providers may assist us with: 

  • Event registration and management 
  • Payment processing 
  • Email communications 
  • Website hosting and technology 
  • Analytics 
  • Membership administration 
  • Marketing or communications services 

When we share information with service providers, we seek to limit the information provided to what is reasonably necessary for them to perform the services they provide to AAF Dallas. 

We may also disclose information when required by law, legal process, or governmental request, or when we believe disclosure is necessary to protect the rights, property, safety, or security of AAF Dallas, our members, our users, or others. 

We may share aggregated or otherwise non-personally identifiable information with third parties for analytical, operational, or promotional purposes. This information does not directly identify individual users. 

EVENT AND PROGRAM INFORMATION 

When you register for or participate in an AAF Dallas event or program, we may collect information necessary to administer that event or program. 

Depending on the nature of the event, certain information may be shared with event partners, sponsors, venues, vendors, or service providers when reasonably necessary to facilitate the event or fulfill the services associated with your registration. 

AAF Dallas may also photograph or record events for promotional, educational, archival, or communications purposes. Where appropriate, event attendees may be notified of photography or recording activities. 

DATA SECURITY 

AAF Dallas takes reasonable administrative, technical, and organizational measures to help protect personal information against unauthorized access, use, alteration, disclosure, or destruction. 

Where appropriate, information transmitted through the Site may be protected using encryption and other security technologies. 

Access to personal information is limited to individuals and service providers who have a legitimate business or operational need to access that information. 

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure. While we take reasonable precautions to protect your information, we cannot guarantee the absolute security of information transmitted to or through the Site. 

THIRD-PARTY WEBSITES AND SERVICES 

The Site may contain links to third-party websites, applications, registration platforms, payment services, social media sites, or other external services. 

These third-party services operate independently of AAF Dallas and may have their own privacy policies and terms of use. 

AAF Dallas is not responsible for the content, security, or privacy practices of third-party websites or services. We encourage you to review the privacy policies of any third-party service before providing personal information. 

YOUR CHOICES AND OPT-OUTS 

You may request that AAF Dallas: 

  • Correct or update personal information we maintain about you 
  • Stop sending you marketing or promotional email communications 
  • Address questions about how your information is collected or used 

Marketing emails from AAF Dallas will generally include an unsubscribe or opt-out option. 

If you would like to update your information or request assistance with your communication preferences, please contact us at office@aafdallas.org. 

Please do not send credit card numbers, passwords, or other sensitive information by email. 

CHILDREN’S PRIVACY 

The AAF Dallas Site is not intended to knowingly collect personal information from children under the age of 13. 

We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will take reasonable steps to delete that information. 

OFFLINE COLLECTION, USE, AND DISCLOSURE OF INFORMATION 

AAF Dallas may collect information through offline activities, including events, meetings, membership activities, or other organizational interactions. 

To the extent reasonably applicable, we seek to treat information collected offline consistently with the practices described in this Privacy Policy. 

DATA RETENTION 

AAF Dallas retains personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, administer our programs and operations, maintain appropriate business and organizational records, resolve disputes, enforce agreements, and comply with applicable legal obligations. 

The length of time information is retained may vary depending on the type of information and the purpose for which it was collected. 

CHANGES TO THIS PRIVACY POLICY 

AAF Dallas may update this Privacy Policy from time to time to reflect changes in our practices, technology, services, or applicable requirements. 

When we make changes, we will update the effective date at the beginning of this Privacy Policy and post the revised policy on the Site. 

We encourage you to review this Privacy Policy periodically so that you remain informed about how AAF Dallas collects, uses, and protects personal information. 

CONTACT US 

If you have questions, concerns, or requests regarding this Privacy Policy or AAF Dallas’s privacy practices, please contact: 

AAF Dallas
Email: office@aafdallas.org 

AAF Dallas
Dallas, Texas 

 

Last Updated: August 17, 2026